Export Documentation:
Clear Borders, Not Block Them
Document errors are the #1 cause of customs delays and demurrage fees. We prepare, verify, and expedite every export document so your cargo clears borders smoothly—saving you from unnecessary delays and expensive losses.
Who Needs This Service?
If any of this sounds familiar, you are likely losing money to paperwork without even realizing it.
The First-Time Importer
Your supplier's commercial invoice lacks proper HS codes, clear product descriptions, or a Certificate of Origin. Your destination customs broker simply cannot clear the goods with non-compliant paperwork.
The Frequently Delayed Buyer
Your cargo keeps getting held up at destination customs. Every delay costs you port storage fees, missed sales, and unhappy clients. The root cause is almost always documents that don't precisely match the goods.
The CIS / Russia Shipper
You are shipping to Russia, Kazakhstan, or Azerbaijan. You need complex EAC certifications, GOST documents, or specific Form E/F certificates. Missing a single stamp means your cargo sits at the border for weeks.
What Bad Paperwork Actually Costs You
It is not just an administrative inconvenience — it is a direct hit to your profit margin.
Demurrage & Storage Fees
When customs flags a discrepancy on the Packing List, your cargo sits at the terminal. While your supplier takes days to reissue the documents, you hemorrhage $75 to $200 a day in port demurrage and storage penalties.
HS Code Misclassification
China strictly enforces 10-digit HS codes. Misclassification is penalized as duty evasion, resulting in seized cargo, severe fines, and your company being flagged for mandatory inspections on all future shipments.
Lost Tariff Benefits
Without a properly drafted and timely submitted Certificate of Origin (e.g., Form A/E/F), you forfeit preferential trade tariffs, potentially adding thousands of dollars in unnecessary import duties to a single shipment.
What We Handle
We don't just "fill out forms." We cross-check every detail against Chinese export regulations and your destination country's strict import requirements.
Commercial Documents
Bilingual Commercial Invoices, Packing Lists, and Sales Contracts that match Chinese export standards and your actual cargo — down to the exact weight, dimensions, and material specs.
- Precise weight & dimension verification
- Customs-compliant product descriptions
- Discrepancy checks before container sealing
HS Code Classification
We verify your product specs against the latest GACC database to determine the exact 10-digit code — unlocking VAT export refunds and avoiding inspection triggers.
- Precise 10-digit Chinese HS code mapping
- Bilingual technical analysis for your broker
- Export license & quota requirement checks
Official Certifications
We navigate local bureaus and chambers of commerce to secure the physically stamped, original certificates that your destination customs authority requires.
- Certificate of Origin (CO, Form A/E/F)
- EAC & GOST certificates for Russia & CIS
- Embassy legalization & apostille services
Documentation Workflow
We treat documentation with the exact same urgency as the physical cargo. Four precise steps, zero guesswork.
Analysis & Checklist
We review your product specs, supplier data, and destination requirements — then create a customized document checklist. You see exactly what is needed before anything is drafted.
Drafting & Cross-Check
We draft all documents and send them to you and your customs broker for verification prior to official submission. Errors get caught here on paper — not at the border.
Official Execution
We process everything through Chinese Customs, CCPIT, and relevant authorities to obtain official, stamped originals. We track each submission and follow up daily.
Secure Dispatch
Original physical copies are dispatched via DHL/FedEx with tracking to your office or broker, anywhere in the world. Digital scans are sent the moment they are ready.
How We Charge
Per document, per project, or per shipment. You know the exact cost before we start.
Per Document
Single document preparation — one Certificate of Origin, one Commercial Invoice set, or one formal HS code classification.
Shipment Package
Full set for one shipment — Invoice, Packing List, Certificate of Origin, HS code verification, and export license check.
Special Certifications
EAC, GOST, embassy legalization, or apostille — complex certifications that require navigating multiple bureaus and authorities.
Part of a Bigger Picture
Documentation is just one piece of your China operation. We also handle supplier sourcing and freight coordination — so your goods, your paperwork, and your shipping all move in perfect sync.
Explore Trade & Sourcing Services →Let's Get Your Documents Right
Tell us what products you're importing and your destination country. We'll send you a custom document checklist and a fixed-price quote — no surprises, no hidden fees.
Request a Document Review →Based in Xi'an. Working for your global success.